Skilled Remote Executive Assistant

Job Posting: Skilled Remote Executive Assistant

To apply, please send an email to arda@labredoor.com including your personal and contact information—especially a WhatsApp number—and preferably your CV and/or LinkedIn profile.
You may schedule your 20-minute interview by selecting your preferred date and time from the following link:

I am looking for a long-term, technically capable executive assistant whom I can train to take on responsibilities of a skilled managerial assistant. No specific educational background is required, although some fields will be given preference. At minimum, candidates should have started higher education.

A) Job Conditions:
- Remote work with occasional travelling around the globe. Office locations: Athens/Greece, Istanbul/Turkey, Niamey/Niger, Adana/Turkey (HQ).
- Our current activities span construction, defense, humanitarian aid, and engineering projects across various geographies.
- The focus of this role will be on business development and operational activities.
- Limited R&D activities may occur periodically.
- In addition to a fixed salary, the assistant may receive a share of profits from successful projects, enabling a significant income boost based on performance.
- The working arrangement (freelance or payroll) will depend on the country and location of the assistant and will be clarified during the interview.

B) Sample Responsibilities (not limited to the following due to the nature of the job):
- Market, product, service, and pricing research
- Preparing documents, specifications, schedules, product pricing tables, files, visuals, and catalogs
- Requesting and collecting price offers
- Tracking bid documents
- Preparing quotation files
- General task tracking
- Communication with clients, vendors, and subcontractors via phone, email, and online tools
- Keeping records of all company activities and processes in digital environments, organizing them, and supporting managers accordingly
- Execution of business development and operational tasks
- Attending work meetings and preparing minutes
- Executing both professional and personal tasks of the Director
- Managing the Director’s phone and other communications
- Organizing the Director’s travels, meetings, and appointments (airline tickets, accommodation, etc.)
- Direct coordination of technical staff
- Receiving/sending correspondence and recording it
- Representing the company before partners and institutions upon authorization
- Performing other administrative duties at the request of the Director
- Managing operational workload: tracking plans, deadlines, and task statuses
- Supporting Director’s efficiency: calendar management, inbox zero, task prioritization
- Acting on behalf of the company at notary offices, tax offices, government agencies, municipalities, etc., or facilitating official matters with a power of attorney
- Coordinating external contractors; preparing materials for public presentations, training, etc.
- Managing document flow, financial controls, process finalization, and reporting
- Working with productivity tools like Google Workspace and others
- Managing bank accounts, payments, invoices, receivables, pre-accounting, and communication with finance departments
- Logistics operations and supply chain management
- Organizing and managing on-site or remote field activities

C) Candidate Profile / Expectations:
- Reliable, disciplined, loyal, and principled
- Consistent, accountable, aware of the importance of honoring commitments
- High reading comprehension, detail-oriented, sharp-minded
- Hardworking, determined, and self-motivated
- Able to work independently, fast learner
- Strong time and task management; takes initiative, no need for constant supervision
- Quick to solve problems and knows when/how to seek help proactively
- Comfortable with written work: reports, tracking, documentation, written communication
- Strong English communication (C1 or strong B2, equivalent score is TOEFL 85+, fluent speech, professional writing)
- Capable of managing time, tasks, and even the manager when needed
- Skilled, smart, analytical, solution-oriented, reliable under pressure
- Able to handle a wide range of unrelated tasks; ultimately capable of managing a company group
- Consistent participation during work hours; proactive when tasks are complete
- Available to work outside of business hours if required; responsible for on-time task completion
- Able to identify potential delays early and report with enough notice
- Skilled in financial management and budgeting
- Proficient in office applications, cloud-based productivity tools, and AI technologies. Proficient in Excel, MS Office etc.
- Motivated by long-term reward and investment mindset
- Willing to travel alone and act in difficult regions; capable of on-the-spot field solutions and managing human resources
- Eager to work closely with me, co-develop a career, and share the entrepreneurial journey
- Willing to commit long-term to this role and shape their life accordingly
- Ready to fully support and organize my productivity and activities
- Willing to align their schedule with mine, stay accessible, be travel-ready, and it is a plus if the candidate can relocate if needed
- Emotionally resilient under pressure and high-stress environments
- Willing to take on reasonable physical tasks if required

D) Notes:
- Activities will be sector-agnostic. We will work together across all my ventures and companies. While I am best known for work in genetic engineering, my commercial focus is largely outside this field. Hence, this role will be heavily tied to construction and defense sectors.
- Optional preference will be given to candidates who are eligible to travel within the EU without visa constraints—but this is not a deciding factor.
- Engineering backgrounds (civil, mechanical, chemical, etc.) are preferred but not required.
- Technical drawing or programming skills will be a significant asset.