Finance manager

Duration : 10 months
Start date : 01-Jun-2024
You'll contribute to ending world hunger by ...
The overall responsibility is related to the financial management of the Moldova country office in accordance with AAH’s rules and regulations.


Key activities in your role will include
Objective 1:
Manage the members of finance team in the follow up and implementation of their tasks, including on the current accounting regulations and ensure all finance staff adhere to organization procedures (Cash management Policy).
Manage and regularly monitor the performance of the staff of his/her direct responsibilities, during the yearly appraisal and on ad hoc basis.
Responsible for following up the capacity building of the Moldova finance team based on performance appraisals and technical needs with clear capacity building plan for them.

Objective 2:
Provide all necessary information to the Head of Support Services and the CD for the preparation of Budget versus Actuals (follow up or BvA), forecast and donor reports.
Ensure that donor;s guidelines and procedures are followed and respected throughout the whole implementation period for each project and that costs are eligible.
Create newly signed budgets in DONOR file.
Verify that partner budgets and financial reports coincide with AGRESSO and are in line with signed contracts.

Objective 3:
Make sure the formalities required by the local authorities are respected in all official documents collaboration with the CD and Head of Support Services.
Maintain regular contacts with local and international partner`s staff in coordination with the mission’s programme teams to support them in preparing the reports.
Support the elaboration of Operational Agreements with local partners using.
Support the mission in developing AAH Moldova guidelines for local partners.
Provide ad hoc training and support to local partners on finance and accounting procedures.
Act as the focal point with the bank and financial service providers in Moldova.
Revise all work agreements and MoUs (financial and non-financial) and provide all necessary information to Head of Support Services.
Participate in the office meeting and provide the information and analysis that are needed from admin/finance point view.

Objective 4:
Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures at Mission level.
Maintain up-to-date and accurate accounting system ensuring the daily data entry in AGRESSO cash books.
Ensure a regular cash verification, bank and balance sheet accounts reconciliations, monthly closing at Mission level.
Ensure that all payments have the appropriate codification and are paid within the due deadlines in compliance with the signed agreement.
Prepare monthly treasury forecast.
Analyze and follow-up of financial risks for the mission through eFMT.
Ensure that codifications are done in Agresso properly.

Objective 5:
Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.
Support the Head of Support Services in the preparation of all internal and external financial audits.
Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
Maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly archived at Mission level by the programme teams through regular checks.
Ensure the compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses.
Commit to respect ACF internal rules and compliance with national authorities rules and regulations.

Objective 6:
Under the supervision of Head of Support Services prepare monthly financial reports as per donor`s requirements and review Partner’s financial reports.
Under the supervision of Head of Support Services monitor Annual Budget.
Recommend financial related solutions/options on reporting concerns to the Head of Support Services.

Do you meet the profile required criteria?
Bachelor or Master of Science in Accountancy, Financial Management or Administration or related area.
Knowledge of Admin procedures is compulsory.
Knowledge of donor’s guidelines a strong advantage.
Minimum of 3 years’ experience in finance, or administration departments.
Experience in dealing with major humanitarian donors and donor compliance issues.
Experience in tax management.
Experience in local partners management.
Experience in team management Humanitarian sector knowledge.
Previous working experience in NGO, knowledge of project cycle management, data protection, auditing and compliance.
Good planning and monitoring skills are required.
Excellent interpersonal, analytical and communications skills.
Capacity to work autonomously in close coordination with the other AAH departments in the base.
The ability to be flexible and work well under pressure in a fast-paced multi-tasking environment.
Languages: Fluent spoken and written English and Romanian.
IT systems: Computer skills in MS-Office (Word, PowerPoint and internet, Excellent experience in Excel).
Good knowledge accounting software (AGRESSO)
Commitment to Gender Equality Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:
We offer immediate incorporation to a dynamic international network with the following remuneration package:

Formal work contract: Long Term
Base: Chisinau (Moldova)
Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.

Interested candidates must apply via: https://people.acf-e.org/employ/index.php/positions/view/9120/Finance-Manager/

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.